1. Introduction
NOVAtime Utah Tech is the official timekeeping and payroll management system used by Utah Tech University. Designed to make employee time tracking, schedule management, and payroll processing more streamlined, NOVAtime has become an essential tool for faculty, staff, and part-time employees.
Whether you’re clocking in for a daily shift or submitting a leave request, the platform ensures accuracy, speed, and transparency. NOVAtime integrates seamlessly with Utah Tech’s MyUT app and is accessible through NOVAmobile on smartphones.
2. Access & Authentication
Accessing NOVAtime Utah Tech is a straightforward process. Employees can use their university credentials to log into the MyUT app or the NOVAmobile application. Once logged in, they are redirected to a personalized dashboard where clock-in options, schedules, and leave information are visible. This Single Sign-On (SSO) system not only enhances security but also simplifies login steps.
- MyUT App: Ideal for faculty and staff, this app provides embedded access to NOVAtime.
- NOVAmobile App: Great for on-the-go usage, available on iOS and Android.
The system ensures that only authorized personnel have access to timekeeping functions, reducing errors and unauthorized entries.
3. Clocking In/Out & Time Tracking
Clocking in and out with NOVAtime Utah Tech is simple and intuitive. Employees can choose from different punch types such as Clock In, Clock Out, Meal Out, and Meal In. This flexibility helps in accurately recording time spent at work, including breaks and lunches. Time punches sync in real-time with the central dashboard, allowing immediate verification.
A helpful feature is the timestamp and punch location logging, which helps supervisors verify attendance. Employees can also view their punch history to ensure nothing is missing.
4. Timesheet Management
Timesheets play a crucial role in payroll processing, and NOVAtime makes managing them effortless. Employees can review their daily and weekly punches, add comments, and even request corrections if necessary.
The timesheet goes through a structured workflow:
- Open: The default state where entries can be added or edited.
- Submitted: After review, employees submit timesheets for supervisor approval.
- Approved or Rejected: Supervisors either approve the timesheet or send it back with notes for corrections.
Employees are encouraged to submit timesheets before payroll deadlines to avoid delays in processing payments.
5. Leave Requests & Accruals
The NOVAtime Utah Tech system offers an efficient way to handle leave requests. Employees can request various types of leave directly through the app, including vacation, sick leave, or personal time off. Once a request is submitted, it is routed to the employee’s supervisor for review.
Users can also view their leave accruals and balances within the system. This transparency allows staff to plan their time off wisely without exceeding limits. Additionally, the leave history helps track past requests and approvals, providing a clear record of usage.
6. Supervisor Features
For those in supervisory roles, NOVAtime Utah Tech provides additional tools. Supervisors can:
- Review and approve timesheets submitted by their team.
- Edit or correct missing punches.
- Approve or deny leave requests.
- Monitor trends in attendance and generate reports.
These features not only streamline management tasks but also improve accountability and transparency across departments.
7. System Integrations
NOVAtime is not a standalone tool—it is fully integrated with Utah Tech University’s Banner system and payroll services. This integration allows:
- Automatic syncing of approved timesheets with payroll.
- Seamless data transfer to HR for tracking employee performance.
- Real-time schedule updates visible to both employees and supervisors.
Additionally, the integration with MyUT ensures that all essential services are available under one portal, eliminating the need for multiple logins.
8. Platform Training & Support
Utah Tech provides ample support and training materials to help users get comfortable with NOVAtime. Training options include PDF guides, video tutorials, and live help through the IT Help Desk. For common issues like forgotten punches, login problems, or app syncing errors, detailed help articles are also available.
The support system is responsive and well-organized, ensuring that employees and supervisors can resolve problems quickly without delaying payroll processes.
9. Best Practices & Troubleshooting
To get the most out of NOVAtime Utah Tech, employees should follow a few best practices:
- Always clock in and out on time.
- Double-check entries before submitting the timesheet.
- Report missed punches to supervisors immediately.
- Use the mobile app in areas with strong connectivity to avoid sync issues.
Common troubleshooting tips include updating the app, clearing cache, and re-authenticating your login credentials. The system is designed to be user-friendly, but prompt issue reporting is essential for uninterrupted use.
10. Benefits & Impact
NOVAtime Utah Tech has significantly improved operational efficiency at the university. Key benefits include:
- Improved accuracy: Fewer errors in time entries mean accurate payroll.
- Time savings: Automation reduces manual work for both employees and HR.
- Transparency: Everyone has access to their own records.
- Compliance: Tracks time and attendance in accordance with labor regulations.
The system has become a backbone for day-to-day administrative operations, benefiting departments, payroll teams, and the university community at large.
11. Future Enhancements
Utah Tech University is continuously working on enhancing the NOVAtime experience. Planned updates include:
- More intuitive user interfaces for mobile users.
- Enhanced reporting features for supervisors.
- Push notifications for important deadlines or missed punches.
Feedback from users plays a vital role in shaping these enhancements, so employees are encouraged to submit suggestions.
12. Conclusion
In conclusion, NOVAtime Utah Tech is more than just a timekeeping tool—it’s a complete system for workforce management. With its user-friendly interface, integration with university systems, and support resources, it ensures smooth operations from clock-in to payroll.
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